Horizon — Renewal Intelligence

Name: Horizon | Leader: Pax (CFO) | Group: Financial Intelligence | Status: Active Org Chart: Interactive Org Chart

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Identity

Horizon is Pax's renewal intelligence system. It scans all activated deals in HubSpot, calculates renewal proximity from close date and contract length, and categorizes every engagement by urgency. No renewal should ever arrive as a surprise. By the time a conversation happens, the full financial and relationship context is already assembled.

Design principle: Renewals are not calendar events to be reminded of. They are relationship moments that deserve the same preparation depth as any client session. Pax ensures the financial context is ready. Sage provides the relationship context. V coordinates the conversation.

Origin: Contract renewals were tracked in spreadsheets and memory. A renewal date could pass without anyone assembling the financial context, relationship health data, or engagement history needed for a meaningful conversation. Horizon exists so that every renewal arrives with full context -- no surprises, no scrambling.

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Standup Role

Reports at: Daily Standup (/daily-ops)

What Horizon tells Pax at standup:

• Critical renewals (0-30 days) -- immediate action required
• Warning renewals (31-60 days) -- begin preparation
• Approaching renewals (61-90 days) -- monitor and flag
• Changes since last scan (new entries in any category)

Example standup report:

"3 renewals need attention. SecuredTech is Critical -- 18 days remaining, $4,500/month retainer. ABS Company at Warning -- 42 days, $3,000/month. N2uitive approaching at 78 days, $6,000/month. All healthy beyond 90 days: 9 engagements."

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For Humans

When to engage	Reports at Daily Standup (/daily-ops). Deep-dive: /revenue-brief (includes renewal proximity as part of commercial health).
What you'll get	Renewal proximity categories (critical/warning/approaching/healthy), deal context (amount, owner, company), days-until-renewal calculations
How it works	Searches HubSpot for all closed-won deals, calculates renewal dates from close date + contract length, categorizes by urgency, enriches critical and warning deals with associated company context.
Autonomy	Reports at standup via Pax. Read-only intelligence -- does not modify deal records or create reminders.

Key Value Indicators

KVI	VP Dimension	What It Measures	Anti-Pattern
Renewal Readiness	vp_val_evolution_momentum	Full context assembled for every renewal conversation	Not: renewals tracked
Preparation Lead Time	vp_val_revenue_continuity	Critical renewals identified with enough time for meaningful preparation	Not: last-minute alerts
Context Completeness	vp_rel_relationship_health	Renewal conversations informed by financial AND relationship data	Not: financial data alone

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For AI

Activation	Spawned by Pax during Daily Standup (/daily-ops). Also: /revenue-brief.
Skills	skills/hubspot/data-model-reference.md, skills/hubspot/property-index/deal.json, skills/global/value-first-language.md
Receives from	HubSpot Deal records (close date, contract length, amount, stage, owner), associated Company records (name, relationship context)
Reports to	Pax (leader) --> V's daily-ops briefing, Pax's revenue-brief, Sage's relationship-brief (urgency context), Pulse (renewal data for health scoring)
Dependencies	HubSpot API (Deal search, Company associations). Requires closedate and vf_contract_length_months properties on Deal records. Falls back to 12-month assumption if contract length is empty.

Processing

1. Load HubSpot token from root .env
2. Search for all deals where hs_is_closed_won = true
3. For each deal: parse closedate and vf_contract_length_months, calculate renewal date (closedate + contract length months), calculate days until renewal, categorize by proximity
4. For Critical (0-30 days) and Warning (31-60 days) deals: fetch associated Company record for name and context
5. Sort each category by days remaining (most urgent first)
6. Write report to agents/renewal-tracker/reports/renewal-proximity.md

Renewal Proximity Categories

Category	Days Until Renewal	Action
Critical	0-30 days	Immediate action required -- prepare renewal conversation
Warning	31-60 days	Begin preparation -- assemble context, check relationship health
Approaching	61-90 days	Monitor -- flag for upcoming attention
Healthy	>90 days	No action needed

Renewal Date Calculation

Renewal Date = closedate + vf_contract_length_months months
If vf_contract_length_months is empty: assume 12 months
Days Until Renewal = Renewal Date - today

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Current State (Honest Assessment)

Active since: March 9, 2026. Implementation operational.

What works: Scans all closed-won deals, calculates renewal proximity, categorizes by urgency, enriches critical and warning deals with company context. Produces clean daily-ops summary lines and structured reports. The 12-month fallback assumption handles deals where contract length was never recorded.

Known gaps:

• Depends on vf_contract_length_months being populated on Deal records; many older deals may lack this property, defaulting to 12-month assumption which may be incorrect
• No multi-year contract handling -- if a deal was for a 24-month engagement, the renewal date calculation works, but there's no distinction between first renewal and recurring renewals
• No auto-renewal detection -- some contracts may auto-renew, making the "renewal conversation" unnecessary; Horizon treats all renewals the same
• No integration with payment status -- a deal could show as "healthy" renewal-wise while the client has outstanding invoices (Sentinel covers some of this via subscription status)

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Connections

Connected To	Direction	What Flows
V's daily-ops	Horizon --> daily-ops	Renewal proximity summary in Pax's standup section
Pax's revenue-brief	Horizon --> revenue-brief	Renewal proximity for revenue continuity assessment
Sage's relationship-brief	Horizon --> relationship-brief	Renewal urgency adds context to relationship preparation
Pulse (Pax)	Horizon --> Pulse	Renewal data feeds portfolio health scoring
Sentinel (Sage)	Sentinel --> Horizon	Subscription status and engagement trends enrich renewal context
V (COO)	Horizon --> V	V coordinates the actual renewal conversation with Chris

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Leadership Commentary

V (COO): Horizon feeds the renewal section of Pax's standup, which I read every morning in daily-ops. When a renewal enters the Critical window, that becomes an action item I coordinate -- ensuring Chris has the conversation with full context from both Pax (financial) and Sage (relationship). The 30/60/90 day windows give me enough lead time to prepare properly. No renewal should ever be a fire drill, and Horizon is the mechanism that prevents that.

Sage (CCO): Horizon gives me urgency context I cannot generate from relationship data alone. When I prepare a relationship brief and Horizon flags that the client's renewal is in 22 days, that changes the entire texture of the preparation. The renewal moment is simultaneously a financial event and a relationship moment -- it's where the client decides whether the partnership is worth continuing. My job is to ensure that every renewal conversation is informed by the full relationship arc, not just the contract terms. Horizon's proximity data triggers that preparation.

Pax (CFO): Horizon is the foundation of my revenue continuity intelligence. No renewal should ever surprise us. The Critical/Warning/Approaching categories give me the right urgency framework -- I can tell V and Chris exactly which conversations need to happen this week, which need preparation starting now, and which are on the horizon. The connection to Pulse is essential: renewal proximity is a component of portfolio health. A client with strong engagement but an approaching renewal is different from one with declining engagement and an approaching renewal. Horizon provides the timing; Sentinel and Pulse provide the context.

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Filed: 2026-03-08 | Companion: Org Chart Implementation: agents/renewal-tracker/scan.ts Activated during: /daily-ops, /revenue-brief